Director's/Producer's Checklist

When

4-6 weeks before auditions

What

Audition announcement, character list (electronic form is preferred)

To Whom

Public Relations Manager
Publications Manager
Secretary
Play Committee Chair
Webmaster

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2 weeks before auditions

Finalize key production staff: Production Manager, Set Designer, Lighting Designer, Master Carpenter
Get keys from House Mgr

Production Manager
Technical Director 
House Manager    

---

As soon as complete 
(1 week after auditions)          

Final cast list with contact information and home town
(Send any changes to same people)     

Public Relations Manager
Publications Manager
Box Office Manager
Webmaster

---

When rehearsals start

Rehearsal Schedule
(Send any changes to same people)           

House Manager
Publicity Manager
Webmaster (for posting on calendar)
Technical Director
Cast and technical crew

---

As soon after rehearsals begin as possible           

Set date for Member At Large to attend rehearsal to collect dues and bios           

Member at Large           

---

6 weeks before opening           
4 weeks before opening          

Set date for publicity shots

Verify that all incidental music is under BMI or ASCAP license

Public Relations Manager

Producer

---

4 weeks before opening           

Verify that all incidental music is under BMI or ASCAP license
Program book information (See Program Book Checklist)
Trade-out advertisements
Set dates for lobby shots & head shots if needed

Publications Manager




Public Relations Manager

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Contact List:

Webmaster: webmaster@footlighters.com
Member at Large: memberatlarge@footlighters.com
Play Committee Chair: plays@footlighters.com
Box Office Manager: boxoffice@footlighters.com
Publications Manager: newsletter@footlighters.com
Public Relations Manager: publicity@footlighters.com
Technical Director/House Manager: housemgr@footlighters.com