Walpole Footlighters
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    • Past Productions >
      • Walpole Footlighters 2021-2022 Season
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      • Walpole Footlighters 2019-2020 Season
      • Walpole Footlighters 2018-2019 Season
      • Walpole Footlighters 2017-2018 Season >
        • Savannah Slide Show
        • Radium Girls Slide Show
        • Lucky Stiff Slide Show
      • Walpole Footlighters 2016-2017 Season >
        • Great American Trailer Park Slideshow
      • Walpole Footlighters 2015-2016 Season >
        • Charlie Brown Slide show
      • Walpole Footlighters 2014-2015 Season
      • Walpole Footlighters 2013-2014 Season
      • Walpole Footlighters 2012-2013 Season
      • Walpole Footlighters 2011-2012 Season
      • Walpole Footlighters 2010-2011 Season
      • Walpole Footlighters 2009-2010 Season
      • Walpole Footlighters 2008-2009
      • Walpole Footlighters 2007-2008 Season
      • Walpole Footlighters 2006-2007 Season
      • Walpole Footlighters 2005-2006 Season
      • Walpole Footlighters 2004-2005 Season
      • Walpole Footlighters 2003-2004 Season
    • Dan Sheehan Lifetime Achievement Award
    • 90th Anniversary Slide Show
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    • Production Schedule Checklist
    • Program Book Checklist
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    • Board of Directors Job Descriptions >
      • President
      • Vice-President
      • Secretary
      • Treasurer
      • Public Relations Manager
      • Facilities Manager
      • Publications Manager
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      • Social Media Manager
      • Play Selection Committee Chair
      • Box Office Manager
      • Subscriptions Manager
    • Walpole Footlighters Bylaws
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    • Backers Program >
      • Walpole Footlighters 2021-2022 Backers
      • Walpole Footlighters 2021-2022 Backers
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      • Walpole Footlighters 2018-2019 Backers
      • Walpole Footlighters 2017-2018 Backers
      • Walpole Footlighters 2015-2016 Backers
    • Advertise with Us
    • Volunteer and Learn >
      • Usher Guidelines
  • Walpole Footlighters Scholarship
    • 2022 Scholarship - Sophia Goodsell
    • 2021 Scholarship - Mahoney Cyr
    • 2021 Scholarship - Brenna Hughes
    • 2021 Scholarship - Cate Lightbody
    • 2018 Scholarship - Riley Mulroy
    • 2017 Scholarship - Mia Straccia
    • 2016 Scholarship - Bridget Connell
    • 2015 Scholarship - Marc Sheehan
    • 2014 Scholarship - Michael McKeon
  • In Memoriam
    • Rosemary Mitchell 1944 - 2022
    • Kathleen Hardigan 1970 - 2022
    • Marge Scholz 1930 - 2021
    • Bruce Hainsworth 1923 - 2020
    • Rich Morton 1948 - 2019
    • Gene Guidi 1937 - 2019
    • Parker Chick 1932 - 2018
    • Barbara Pettis 1936 - 2017
    • Roger Pettis 1939 - 2016
    • Rita Rosano 1931 - 2016
    • Ceil Koziol 1922 - 2012
    • Joseph P. Scholz 1926 - 2008
    • Tom Svingen 1935 - 2006
    • Ed Kanter 1931 - 2004
    • Harry Harding 1904 - 2002
    • Sam Greiff 1921 - 2002
    • Sue Bennett Fielding 1928 - 2001
    • Eleanor "Soosie" Harding 1906 - 1999
    • Angelo "Beebe" DeFlaminis 1916 - 1998
  • Walpole Footlighters Privacy Policy

Production Schedule

​This checklist is used by the Production Manager(s) and other production staff to ensure all tasks are completed for a successful production.

The initial role of the Production Managers (or Producers) is to staff all the jobs necessary to produce the show. Additionally, the Production Managers work to resolve production issues as they arise. It is common at the Footlighters to have two people share the Production Manager role. One suggestion would be to separate by outward facing (front of house and communications) and inward facing (sound, lights, set). 

The Play Selection Committee selects Production Manager(s), like the Director when the season is selected.
Preparation (Prior to auditions)
  • Begin the search to secure key production staff (see list at end): Production Manager and/or Director
4-6 weeks before auditions
  • Prepare the audition announcement and send audition announcement to Secretary, Public Relations Manager, Social Media Manager, Webmaster: Production Manager and/or Director 
  • Send email to Audition list: Secretary
  • Post announcement to social media sites: Social Media Manager
  • Post announcement to website: Webmaster
  • Send announcement to print media: Public Relations Manager
2 weeks before auditions
  • Finalize key production staff (see list below): Production Manager and/or Director
  • Provide the lockbox code to production staff for building access: Facilities Manager
  • Reminder audition email notice out (may send one at 4 weeks if original sent out at 6 weeks): Secretary
Audition time period
  • Participate in audition process: Director, Stage Manager, Musical Director, Choreographer, Production Manager, Member at Large
  • Contact those cast and those not cast with decision: Director and/or Stage Manager/Production Manager
  • Notify Board of Directors of final cast: Director and/or Stage Manager/Production Manager
  • Ensure cast gets scripts (usually ordered by Treasurer): Director and/or Stage Manager
  • Produce cast and crew list with contact info: Production Manager and/or Director/Stage Manager
Prior to rehearsals start
  • Rehearsal Schedule in Google calendar: Director and/or Stage Manager (Stage Manager or AD maintains going forward)
  • Make (enlarged) script copies or pdf if needed: Production Manager and/or Stage Manager
  • Work with Master Carpenter to schedule workdays (this will occur through set build): Production Manager and/or Director/Stage Manager
  • Notify Secretary of work schedule: Production Manager and/or Stage Manager
Rehearsal period
  • Get costume measurements to Costumer: Stage Manager
  • Request bios from cast and crew: Stage Manager
  • Coordinate for publicity (poster photos; head shots; promo photos; social media plan) – as needed including cast hometowns: Public Relations Manager with Production Team
  • Acquire or build costumes as needed: Costumer with Stage Manager
  • Acquire photo link(s) from photographer: Public Relations Manager
  • Coordinate poster/postcard deliverables and press releases: Public Relations Manager with Production Manager
  • Put publicity events on the schedule and coordinate with cast and director: Public Relations Manager, Stage Manager
6 weeks before opening
  • Secure Head Usher and Box Office Manager: Production Manager
  • Schedule headshots with photographer: Public Relations Manager with Production Team
Set build period
  • Check in regularly to see if anything is needed or changed: Production Manager
  • Monitor set build and track volunteers who build and paint: Production Manager
4 weeks before opening
  • Schedule publicity shots with photographer: Public Relations Manager with Production Team
  • Provide program book detail info (See Program Book Checklist): Production Manager
  • Give Box Office Manager complete list of volunteers for comp tickets: Production Manager
  • Follow-up with key production staff to check on staffing needs (see info at end): Production Manager
  • Notify Secretary if there are staffing needs: Production Manager
  • Schedule ushers: Head Usher
  • Schedule box office staff: Box Office Manager
2 weeks before opening
  • Ensure Sound Designer verifies that all incidental music is under BMI or ASCAP license: Sound Designer
  • Follow-up with the Facilities Manager regarding cleaning and other prep: Production Manager
  • Schedule cleaning: Facilities Manager
  • Schedule Parking Attendants: Facilities Manager
After opening
  • Arrange for the cast party: Production Manager
  • During strike, collect musical scripts and scores if required (ensure no markings) and return on Monday following strike: Production Manager
Key Production Staff
  • Front of House: Head Usher, Box Office Manager
  • Production Team: Assistant Director*, Stage Manager*, Technical Director (if needed), Set Designer, Master Carpenter, Lighting Designer, Sound Designer, Props Chair (or lead); Set Dresser
  • For musicals: Music Director, Choreographer
*May be the same person. If not, the AD is the Rehearsal SM and the one who calls the show during performance is the Production SM
Supporting Staff
  • Front of House: Ushers, Box Office, Parking Attendants
  • Back of House: Lighting Operators; Sound Operators; Props/backstage; Dresser; extra backstage hands

Contact List:

Webmaster: webmaster@footlighters.com
Member at Large: memberatlarge@footlighters.com
Play Committee Chair: plays@footlighters.com
Box Office Manager: boxoffice@footlighters.com
Publications Manager: newsletter@footlighters.com
Public Relations Manager: publicity@footlighters.com
Facilities Manager: housemgr@footlighters.com

Privacy Policy
Playhouse: 2 Scout Rd, East Walpole, MA
Mail: PO Box 189, Walpole, MA 02081
Box Office: 508-668-8446
Copyright © The Walpole Footlighters
  • Home
  • Directions
    • Snow Policy
  • COVID-19 Protocols
  • Tickets
    • FAQ for Subscribers
    • Ticket Exchanges
    • Playhouse Seating Chart
    • Card to Culture
  • Auditions
    • Audition Tips
    • Information for Cast and Crew
    • Children's Theatre
  • About Us
    • Calendar
    • News
    • Board of Directors
    • Play Selection Committee
    • Walpole Footlighters Harassment Policy
    • Walpole Footlighters History
    • Past Productions >
      • Walpole Footlighters 2021-2022 Season
      • Walpole Footlighters 2020-2021 Season
      • Walpole Footlighters 2019-2020 Season
      • Walpole Footlighters 2018-2019 Season
      • Walpole Footlighters 2017-2018 Season >
        • Savannah Slide Show
        • Radium Girls Slide Show
        • Lucky Stiff Slide Show
      • Walpole Footlighters 2016-2017 Season >
        • Great American Trailer Park Slideshow
      • Walpole Footlighters 2015-2016 Season >
        • Charlie Brown Slide show
      • Walpole Footlighters 2014-2015 Season
      • Walpole Footlighters 2013-2014 Season
      • Walpole Footlighters 2012-2013 Season
      • Walpole Footlighters 2011-2012 Season
      • Walpole Footlighters 2010-2011 Season
      • Walpole Footlighters 2009-2010 Season
      • Walpole Footlighters 2008-2009
      • Walpole Footlighters 2007-2008 Season
      • Walpole Footlighters 2006-2007 Season
      • Walpole Footlighters 2005-2006 Season
      • Walpole Footlighters 2004-2005 Season
      • Walpole Footlighters 2003-2004 Season
    • Dan Sheehan Lifetime Achievement Award
    • 90th Anniversary Slide Show
  • Members
    • Members Handbook
    • Production Schedule Checklist
    • Program Book Checklist
    • Tax Laws
    • Board of Directors Job Descriptions >
      • President
      • Vice-President
      • Secretary
      • Treasurer
      • Public Relations Manager
      • Facilities Manager
      • Publications Manager
      • Member at Large
      • Social Media Manager
      • Play Selection Committee Chair
      • Box Office Manager
      • Subscriptions Manager
    • Walpole Footlighters Bylaws
  • Support Us
    • Backers Program >
      • Walpole Footlighters 2021-2022 Backers
      • Walpole Footlighters 2021-2022 Backers
      • Walpole Footlighters 2020-2021 Backers
      • Walpole Footlighters 2019-2020 Backers
      • Walpole Footlighters 2018-2019 Backers
      • Walpole Footlighters 2017-2018 Backers
      • Walpole Footlighters 2015-2016 Backers
    • Advertise with Us
    • Volunteer and Learn >
      • Usher Guidelines
  • Walpole Footlighters Scholarship
    • 2022 Scholarship - Sophia Goodsell
    • 2021 Scholarship - Mahoney Cyr
    • 2021 Scholarship - Brenna Hughes
    • 2021 Scholarship - Cate Lightbody
    • 2018 Scholarship - Riley Mulroy
    • 2017 Scholarship - Mia Straccia
    • 2016 Scholarship - Bridget Connell
    • 2015 Scholarship - Marc Sheehan
    • 2014 Scholarship - Michael McKeon
  • In Memoriam
    • Rosemary Mitchell 1944 - 2022
    • Kathleen Hardigan 1970 - 2022
    • Marge Scholz 1930 - 2021
    • Bruce Hainsworth 1923 - 2020
    • Rich Morton 1948 - 2019
    • Gene Guidi 1937 - 2019
    • Parker Chick 1932 - 2018
    • Barbara Pettis 1936 - 2017
    • Roger Pettis 1939 - 2016
    • Rita Rosano 1931 - 2016
    • Ceil Koziol 1922 - 2012
    • Joseph P. Scholz 1926 - 2008
    • Tom Svingen 1935 - 2006
    • Ed Kanter 1931 - 2004
    • Harry Harding 1904 - 2002
    • Sam Greiff 1921 - 2002
    • Sue Bennett Fielding 1928 - 2001
    • Eleanor "Soosie" Harding 1906 - 1999
    • Angelo "Beebe" DeFlaminis 1916 - 1998
  • Walpole Footlighters Privacy Policy